Notice of Privacy Practices

CoreMed Clinic, LLC
Effective Date: 01/14/2026

Overview
This notice describes how health information about you may be used and disclosed and how you can gain access to your individually identifiable health information.

CoreMed Clinic, LLC, (the Practice, Our, or We), is dedicated to maintaining the privacy of your personally identifiable, protected health information (PHI). In conducting our business, We will create records regarding you and the treatment and services We provide to you. We strive to maintain the confidentiality of health information that identifies you. This notice explains the privacy practices that We maintain concerning your PHI.

The terms of this notice apply to all records containing your PHI that are created or retained by the Practice. We reserve the right to revise or amend this Notice of Privacy Practices at any time. If We change/update this notice, We will provide you with the updated notice by posting on Our Website. Any revision or amendment to this notice will affect all of your records that our Practice has created or maintained in the past and any records of yours that We may create or maintain in the future. You may request a copy of our most current notice at any time.

Contact Information
If You have questions of or concerns about this notice, or our practice’s use or handling of your PHI please contact our Privacy Officer:

Phone: (864) 214-2424
Email: contact@coremed-clinic.com
Administrative Mailing Address:
CoreMed Clinic
Attention: Privacy Officer
6650 Rivers Avenue Suite 100
Charleston South Carolina, 29406

1. Uses and Disclosures of PHI
The following categories describe the different ways in which We may use and disclose your PHI unless you object:

Treatment
Our Practice may use your PHI in the course of your treatment. For example, We may ask you to have laboratory tests (such as blood or urine tests), and We may use the results to help us reach a diagnosis. We might use your PHI to write a prescription for you, or We might disclose your PHI to a pharmacy when We order a prescription for you. Our staff may use or disclose your PHI to treat you or to assist others in your treatment.

Payment
Our Practice may use and disclose your PHI to bill and collect payment for the services and products you may receive from us. We do not participate with or bill insurance, so We do not disclose your information for the purpose of being reimbursed by insurance. However, We may use and disclose your PHI to obtain payment from those who may be responsible for such costs, such as family members.

Health Care Operations
The Practice may use and disclose your PHI to operate our business. For example, We may use and disclose your information for our operations; our Practice may use your PHI to evaluate the quality of care you received from us, to develop protocols and clinical guidelines, to develop training programs, or to aid in credentialing and medical review.

Appointment Reminders
The Practice may use and disclose your PHI to contact you and remind you of an appointment.

Release of Information to Family/Friends
The Practice may release your PHI, when necessary, to a friend or family member involved in your care.

2. Special Circumstances for Disclosure
The following categories describe unique scenarios in which We may use or disclose your PHI:

Health Oversight Activities
The Practice may disclose your PHI to a health oversight agency for activities authorized by law. Oversight activities can include investigations, inspections, audits, surveys, licensure, and disciplinary actions; civil, administrative, and criminal procedures or actions and other activities necessary for the government to monitor its programs, compliance with civil rights laws, and the health care system in general.

Lawsuits and Similar Proceedings
The Practice may use and disclose your PHI in response to a court or administrative order if you are involved in a lawsuit or similar proceeding. We also may disclose your PHI in response to a discovery request, subpoena, or other lawful process, by another party involved in the dispute. But We shall only disclose PHI after We have made an effort to inform you of the request or to obtain an order protecting the information the party has requested. There are certain exceptions to this rule which are described in section E, below.

Law Enforcement
We may release PHI if required to do so by a law enforcement official:

  • regarding a crime victim in certain situations, if We are unable to obtain the person’s agreement;
  • concerning a death We believe has resulted from criminal conduct;
  • regarding criminal conduct at our offices;
  • in response to a warrant, summons, court order, subpoena, or similar legal process;
  • to identify or locate a suspect, material witness, fugitive or missing person;
  • In an emergency, to report a crime (including the location or victim(s) of the crime, or the description, identity, or location of the perpetrator).

Deceased Patients
The Practice may release PHI to a medical examiner or coroner to identify a deceased individual or to identify the cause of death. If necessary, We may also release information to funeral directors as necessary to perform their jobs.
Organ and Tissue Donation
If you are an organ donor, the Practice may release your PHI to organizations that handle organ, eye or tissue procurement or transplantation, including organ donation banks, as necessary to facilitate organ or tissue donation and transplantation.

Serious Threats to Health or Safety
The Practice may use and disclose your PHI, when necessary, to reduce or prevent a serious threat to your health and safety or that of another individual or the public. But We will only make such disclosures to a person or organization able to help prevent the threat.

Military
The Practice may disclose your PHI if you are a member of U.S. or foreign military forces (including veterans) and if required by the appropriate authorities.

Workers’ Compensation
The Practice may release your PHI if required for workers’ compensation and similar programs.

3. Uses and Disclosures Requiring Your Specific Authorization
Highly Confidential Information
Federal and State laws require special privacy protections for certain highly confidential information about you. This includes PHI that is: 1) maintained in psychotherapy notes or substance use disorder (SUD) counseling notes; 2) documentation related to mental health or developmental disabilities services; 3) drug and alcohol abuse, prevention, treatment and referral information; and, 4) information related to HIV status, testing and treatment as well as any information related to the treatment or diagnosis of sexually transmitted diseases. Generally, We must obtain your authorization to release this type of PHI. However, there are limited circumstances under the law when this type of PHI may be released without your consent. For example, certain sexually transmitted diseases must be reported to the Department of Health.

Other Uses or Disclosures Not Described in This Notice
Other uses and disclosures of PHI and/or SUD Records not covered by this Notice or permitted under the laws that apply to us will be made only with your written permission. Except as permitted under this Notice or as permitted by law, We will seek your written permission prior to using or sharing your information for marketing purposes or selling your information.

Revocation
Even after you give consent, you have the right to revoke that consent at any time in writing delivered to our compliance officer at the address written above. After our compliance officer receives your written notice to revoke, We will terminate your earlier consent within five business days. Prior to such termination, We may have shared some of your information or
otherwise taken action in reliance on your consent. We are not liable for any release of information during such time.

4. Your Rights Regarding Your PHI
The billing and medical records that We maintain are the physical property of Practice. However, the information in it belongs to you. You have the right to:

Confidential Communications
You have the right to request that our Practice communicate with you about your health and related issues in a particular manner or at a certain location. For instance, you may ask that We contact you at home rather than at work.

Requesting Restrictions
You have the right to request a restriction in our use or disclosure of your PHI for treatment, payment, or health care operations.

Inspection and Copies
You have the right to inspect and obtain a copy of the PHI that may be used to make decisions about you and your care.

Amendment
You may ask us to amend your health information if you believe it is incorrect or incomplete.

Paper Copy of this Notice
You may receive a paper copy of our notice of privacy practices anytime upon request.

Filing a Complaint
If you believe your privacy rights have been violated, you may file a complaint with our Practice.

Right to Provide an Authorization
Our Practice will obtain your written authorization for uses and disclosures that are not identified by this notice or permitted by applicable law.

Accounting of Disclosures and Breach Notification
You have the right to request a record of all disclosures of your PHI.

If you have questions regarding this notice or our health information privacy policies, please contact the Privacy Officer listed above.